Privacy Policy and use of Cookies 

At Headlamp Associates (including London Leadership Club – a trading name of Headlamp Associates Ltd & Organic Leadership Ltd), we’re committed to protecting and respecting your privacy. This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy. Any questions regarding this Policy and our privacy practices should be sent by email to danny.morris@headlampassociates.com

Who Are We?

We’re Headlamp Associates, a coaching and leadership development organisation. Headlamp Associates Ltd is a private limited company. The registered address is Kingsfield, Old Midford Road, South Stoke, Bath BA2 7DH.

How Do We Collect Information From You?

We obtain information about you when you share your contact details or use our website, for example, when you contact us about services or if you register to receive any newsletters we may write.

What Type of Information Is Collected From You?

The personal information we collect might include your name, email address, IP address, and information regarding what pages are accessed and when.

How Is Your Information Used?

The basis we use as consent for the processing of your data is legitimate interests. By your interactions with us by our website and company we consider you may be interested in our services and that the content we will be sending to you will be helpful for your business success.

We may use your information to:

• Send you resources if the content is going to be relevant to you.
• Carry out our obligations arising from any contracts entered into by you and us
• Seek your views or comments on the services we provide
• Notify you of changes to our services
• Send you communications which you have requested and that may be of interest to you

We review our retentions periods for personal information on a regular basis. We will hold your personal information on our systems for as long as necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us. If we have a newsletter and you unsubscribe from it then we may retain your data on a suppression list to ensure you do not receive future email correspondence.

Who Has Access To Your Information?

We will not sell or rent your information to third parties.

We may pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place which requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond the Headlamp Associates/London Leadership Club network for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

We work closely with various third-party product providers to bring you a range of quality and reliable services. When you enquire about or purchase one or more of these services, the relevant third-party product provider will use your details to provide you with information and carry out their obligations arising from any contract you have entered into with them. In some cases, they will be acting as a data controller of your information and therefore we advise you to read their Privacy Policy. These third-party product providers will share your information with us which we will use in accordance with this Privacy Policy.

Your Choices

You have a choice about whether or not you wish to receive information from us. If we send out direct marketing communications about our services, then you can use the unsubscribe link in each email communication or by contacting danny.morris@headlampassociates.com

We will not contact you for marketing purposes by email, phone, or text message unless you have given your prior consent or we believe that there is legitimate interest.

How You Can Access And Update Your Information

The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate of out of date, please email us at: danny.morris@headlampassociates.com or write to us at: Kingsfield, Old Midford Road, South Stoke, Bath BA2 7DH.

You have the right to ask for a copy of the information Headlamp Associates holds about you.

Security Precautions In Place To Protect the Loss, Misuse Or Alteration of Your Information

When you give us personal information we take steps to ensure that it’s treated securely. Non-sensitive details (your email address etc.) are transmitted normally over the internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

Profiling

We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk.

Use of ‘Cookies’

Like many other websites, the Headlamp Associates website uses cookies. Cookies are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service.

It is possible to switch off cookies by setting your browser preferences.

Links to Other Websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website, so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

16 Or Under

We are concerned to protect the privacy of children aged 16 under, please get your parent/guardian’s permission beforehand whenever you provide us with personal information

Transferring Your Information Outside of Europe

As part of the services offered to you, the information which you provide to us may be transferred to countries outside the EU. These countries may not have similar data protection laws to the UK. By submitting you personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

Review of This Policy

We keep this Policy under regular review. This Policy was last update in May 2018.